East Europe Foundation, a Kyiv-based international charitable organization, seeks candidates for the Grants and Contracts Specialist position. The Grants & Contracts Specialist supports the administration of EEF’s grants portfolio as well as short- and long-term contracts under EEF’s programs. Reports to the Senior Finance and Grants Manager.

DUTIES

General

• Assist the Senior Finance and Grants Manager in the administration of EEF’s grants portfolio;
• Maintain an orderly and complete filing system for all grant and contract files;
• Maintain a grant and contract database;
• Coordinate with the Finance Managers in preparing monthly/quarterly installment projections;
• Prepare payment requests under the grant agreements;
• Prepare grant and contract reports for EEF and donors, as requested.

Grant component

• Provide and/or assist in the administration of EEF grants portfolio: conduct pre-award due diligence, budget assessment, prepare the grant agreements, perform reports review, process grants payments and complete the close-out procedures;
• In coordination with Program staff, analyze grant narrative and financial reports to ensure compliance with EEF grantmaking policies and donor requirements;
• Participate in negotiations with grantees, consult and advise on financial reporting and grant management issues;
• Prepare grants payments and enter the information about grant expenses into EEF’s Accounting system;
• Participate in site visits to grantees to evaluate the project progress and financial

Contract component

• Draft, review, and edit the program-related contracts in coordination with EEF’s Program staff;
• Provide risk management assessment concerning contractual issues;
• Coordinate contract agreements, ensure implementation in line with the agreed schedule, review financial reports where needed.

QUALIFICATIONS

• Bachelor’s degree in accounting, business management, law, economics, or a related field required, Master’s degree preferred;
• Minimum 2 years of relevant experience in grants and contract administration;
• Proven experience in drafting and negotiating complex contracts/agreements;
• Familiarity with USAID contracts and grants management policies and procedures is desirable, but experience with other donor-funded projects will be accepted;
• Attention to detail and excellent organizational skills required;
• Demonstrated proficiency with the MS 365 suite of applications, including Excel, a must;
• Ability to work independently, multi-task, prioritize and cope with competing demands under tight deadlines;
• Strong interpersonal skills and ability to establish and maintain effective working relations with colleagues, vendors and partners;
• Ukrainian and English writing and spoken proficiency required.

Deadline for submitting the resumes and cover letter: September 21, 2020.

Send CV to [email protected].  State job title in the subject line of the email. No phone inquiries, please.