East Europe Foundation is announcing a contest for the position of administrative manager of procurement.

• Start date: November 2024
• Location: Kyiv, Ukraine
• Full time
• Work format: offline/online

Position details and the duties of a specialist:

• Preparatrion of full tender documentation, according to the requirements and policies of the Fund and other donor organiaations.
• Putting together technical assignments in coordination with project managers.
• Organizing and performing purchases on electronic platforms.
• Entering data into registries of tenders and specialists.
• Performing market research for goods and services.
• Verification of compliance of the received commercial tender offers and the list of documents with the requirements of the policies of the Fund and donor organizations.
• Consultation with coworkers within the program, in terms of related fornats and templates, as well as procurement policies of the Fund and donor organizations.
• Documentational support of the procurement process according to the requirements of policies and procedures of the Fund and donor organizations.
• Work with various types of agreements, contracts, such as: agreements with service providers, experts, consultants, etc.
• Support of the activities of the Project in terms of contracts with experts / executors / service providers and tracking the fulfillment of the conditions of such contracts.
• Performance of related tasks within their competence at the request of the management.

Candidate requirements:

• To have an excellent selforganization, independenceand a result-oriented approach and desire to learn.
• To have work experience with electronic platforms for procurement procedures.
• To have effective communication skills, and in leading discussions.
• The ability to work in a team, to be fair and diligent in the performance of assigned tasks.
• The ability to adapt to changes, and to successfully set up and manage priorities as needed.

Necessary qualifications and experience:

• Higher education in the sphere of economics and/or related specialties.
• 5 years of confirmed experience working in the sphere of procurement and contract administtation.
• Work experience in international or non-governmental organizations (experience of procurement for donor costs will be an advantage), and/or experience in the sphere of public procurement.
• Confirmed level of understanding of work on electronic platforms.
• Confident use of a personal computer and MS Office.
• Fluent communication in the Ukrainian and English languages.
• Undertandinng of requirements of legislation in terms of business contracts and their conclusions.

Application Process: To apply, please send a cover letter and resume to [email protected] with “Administrative manager of the procurement” in the subject line by November 6, 2024.