Competition for the position of Grants and Contracts Specialist

East Europe Foundation seeks candidates for the Grants and Contracts Specialist position who will support the administration of EEF’s grants portfolio and short- and long-term contracts under EEF’s programs. The Grants and Contracts Specialist will work under the direction of the Fund’s Financial Director.



  • Assist in the administration of EEF’s grants portfolio.
  • Maintain an orderly and complete filing system for all grant and contract files.
  • Maintain a grant and contract database.
  • Coordinate with the EEF’s Finance Managers in preparing monthly/quarterly donors reports, installment projections, and during EEF’s audits.
  • Prepare grant and contract reports for EEF’s senior management, and donors, as requested. 

Grant component:

  • Provide and assist in the administration of EEF grants portfolio: conduct pre-award due diligence, budget assessment, prepare the grant agreements, perform reports review, process grants payments and complete the close-out procedures.
  • In coordination with Program staff, analyze grant narrative and financial reports to ensure compliance with EEF grantmaking policies and donor requirements.
  • Participate in negotiations with grantees, consult and advise on financial reporting and grant management issues.
  • Prepare grants payments and enter the information about grant expenses into EEF’s Accounting system.
  • Participate in site visits to grantees to evaluate the project progress and financial reports’ documents.

Contract component:

  • Draft or review the program-related contracts in coordination with EEF’s Program staff.
  • Provide risk management assessment concerning contractual issues.
  • Review financial reports under contracts, where needed.


  • Bachelor’s degree in accounting, business management, law, economics, or a related field required; Master’s degree preferred.
  • Proficiency with accounting standards and procedures is required.
  • Minimum two years of relevant experience in grants and contract administration; understanding the USAID and EU contracts and grants management policies and procedures is desirable, but experience with other donor-funded projects will be accepted.
  • Knowledge of the FAA contracts and related procedures is desirable.
  • Attention to detail and excellent organizational skills are required.
  • Strong computer skills including knowledge of Microsoft Excel, Word, and Office applications; Knowledge of the MS Project and accounting software is desirable.
  • Ability to work independently, multi-task, prioritize and cope with competing demands under tight deadlines.
  • Strong interpersonal skills and ability to establish and maintain effective working relations with colleagues, and partners.
  • Ability to effectively communicate verbally and in written form in Ukrainian, and English.

Please send your CV and cover letter by July 15, 2024 to

State job title in the subject line of the email. No phone inquiries, please.