East Europe Foundation announces a vacancy for a Program Assistant to support project implementation.

Location: Kyiv, Ukraine.

Start date: August 2026.

Application deadline: July 31, 2026.

Work format: Hybrid.

Key Duties and Responsibilities:

• support the day-to-day implementation of the program, including preparing plans and reports;
• search for and analyze information for research purposes;
• collect data on project activities and update databases and registers;
• prepare drafts of letters and other documents;
• draft terms of reference in coordination with project managers;
• verify the results of services provided and work performed by contractors;
• organize online and offline meetings;
• maintain working notes, including follow-up actions after meetings;
• manage project document workflow, including collecting, archiving, and regularly updating documents;
• receive / send / sign / scan / organize documents, etc.;
• review primary accounting documents;
• assist in organizing program events (meetings, conferences, round tables, training events, working visits, and business trips) and provide logistical support;
• communicate with potential suppliers and project partners;
• assist in coordinating drivers / vehicles and postal shipments.

Qualifications and Experience:

• Bachelor’s degree (or equivalent) in management, public administration, social sciences, economics, or another relevant field.
• At least 1 year of relevant professional experience.
• Proficiency in PC use and MS Office and Google Drive tools.
• Good communication skills in Ukrainian and English.
• Proficiency in English will be an advantage.
• Experience working in the civil society sector and/or international organizations will be an advantage.

Desired Skills:

• ability to work with information and organize it systematically;
• attention to detail, responsibility, and proactivity;
• a high level of self-organization;
• willingness to learn;
• ability to work effectively in a multitasking environment and adapt to change;
• sound judgment and diligence in completing assigned tasks.

The application should include:

• a CV in Ukrainian (or English);
• a motivation letter in Ukrainian (or English), indicating salary expectations.

Application Submission:

Please submit your application by 11:00 p.m. on July 31, 2026, via the link. We reserve the right to contact only shortlisted candidates.