The Together We Shelter Program is implemented by East Europe Foundation with the support of the Humanitarian Fund for Ukraine. The Program is aimed at building the capacity of Ukrainian nongovernmental organizations that provide critical services to people affected by the war.
Project geography: Dnipropetrovsk, Kyiv, Lviv, Kharkiv and Kherson oblasts.
A project budget is UAH 900,000 minimum and UAH 1,100,000 maximum.
Project duration: three to five months.
Project activities may be performed in one of the following areas:
- Refurbish temporary shelters to improve the living conditions of internally displaced persons;
- Procure household appliances and furniture for shelters (no more than 30% of the total project budget); and,
- Inform the public about the project implementation and the needs of the beneficiaries.
Allowable project expenditures may be incurred to:
- Finance repair works (including construction materials) in temporary shelters for IDPs;
- Purchase household appliances;
- Purchase furniture;
- Pay transport and logistics costs;
- Establish a procedure to collect and process feedback from beneficiaries to assess the quality of services provided; and,
- Pay the project administrative costs, including salaries.
When planning projects, applicants should consider the following:
- Mandatory compliance with all building regulations, including accessibility for people with disabilities;
- Work must be performed using environmentally friendly materials that have certificates of compliance with established regulatory documents;
- Once the refurbishment is finished, the quality of performed works shall be guaranteed for one year of continuous facility operation from the date of completion of works.
- Upon completion of works, the project implementer shall be able, at the request of the Foundation, to present invoices for the materials used in the performance of works.
- All purchased equipment must be transferred to the balance sheet of the local authority or municipal institution.
- When purchasing equipment, preference shall be given to appliances with the highest energy efficiency class in its segment.
- All purchases must be carried out in compliance with the Foundation’s tender requirements (will be provided to the winners of the grant competition).
- Applicants must ensure that feedback is collected from beneficiaries at all levels.
- Applicants must adhere to the principle of zero tolerance for violence and be ready, together with EEF experts, to develop and implement policies for accountability to the affected population and protection against sexual exploitation and abuse (AAP / PSEA) in the work of their organization.
- The applicant must receive a letter of support from the local authority of the community where the project is planned to be implemented, as well as a letter of support from the management of the shelter on the basis of which the project is planned to be implemented, and the balance holder of premises where the work will be carried out.
- Project activities may be performed exclusively in the target oblasts of the Program.
In addition, the Foundation will involve experts to help the winners develop internal policies to ensure accountability to the affected population and protection against sexual exploitation and abuse (AAP/PSEA). Organizations will also be provided with training and mentoring support.
We invite the following organizations to participate in the grant competition: civil society organizations (CSOs), namely: charitable organizations (non-commercial associations, institutions, foundations, etc.); public associations (public organizations, public unions), which are registered as legal entities in Ukraine and have a non-for-profit status. Applications from business entities, including legal entities and individual entrepreneurs, as well as state authorities, local governments, political parties, and religious organizations will not be accepted. Applicant organizations must not be in a state of bankruptcy or dissolution of a legal entity at the time of application.
All applications submitted to the competition will be reviewed and evaluated by an independent board of experts, based on the following evaluation criteria:
- Alignment of proposed activities with the Program priorities;
- Understanding the needs of beneficiaries;
- Ability to reach a significant number of beneficiaries;
- Previous experience of similar activities;
- Ability to implement the project in certain geographic areas under current conditions and have the appropriate expertise and specialists to implement the project (project manager, financial specialist/accountant (at least two years of experience in accounting) and other specialists according to the needs of the project).
To participate in the Program, applicants must complete and submit:
The deadline for application submission is April 2, 2023 inclusive. Completed applications, along with the budget and letters of support, shall be sent to shelter@eef.org.ua. Please indicate in the subject of the letter “Application for the grant competition for arrangement of shelters for IDPs.”
Participants will be notified by e-mail about the results of the application consideration. Selected organizations may be interviewed online to assess their organizational capability.
The projects are expected to start around May 20, 2023.
Documents submitted by applicants shall not be refereed. The final decision on the project or application shall not be subject to revision. The reasons for the decision to refuse or support the project shall not be disclosed.
Questions regarding the technical conditions of the grant competition can be sent to: shelter@eef.org.ua
