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East Europe Foundation, a Kyiv-based international charitable organization, seeks candidates for the Grants and Contracts Specialist position. The Grants & Contracts Specialist supports the administration of EEF’s grants portfolio as well as short- and long-term contracts under EEF’s programs. Reports to the Senior Finance and Grants Manager.



  • Assist the Senior Finance and Grants Manager in the administration of EEF’s grants portfolio;
  • Maintain an orderly and complete filing system for all grant and contract files;
  • Maintain a grant and contract database;
  • Coordinate with the Finance Managers in preparing monthly/quarterly instalment projections;
  • Prepare payment requests under the grant agreements;
  • Prepare grant and contract reports for EEF and donors, as requested.

Grant component

  • Provide and/or assist in the administration of EEF grants portfolio: conduct pre-award due diligence, budget assessment, prepare the grant agreements, perform reports review, process grants payments and complete the close-out procedures;
  • In coordination with Program staff, analyze grant narrative and financial reports to ensure compliance with EEF grantmaking policies and donor requirements;
  • Participate in negotiations with grantees, consult and advise on financial reporting and grant management issues;
  • Prepare grants payments and enter the information about grant expenses into EEF’s Accounting system;
  • Participate in site-visits to grantees to evaluate the project progress and financial

Contract component

  • Draft, review and edit the program-related contracts in coordination with EEF’s Program staff;
  • Provide risk management assessment concerning contractual issues;
  • Coordinate contract agreements, ensure implementation in line with the agreed schedule, review financial reports where needed.


  • Bachelor’s degree in accounting, business management, law, economics, or a related field required, Master’s degree preferred;
  • Minimum 2 years of relevant experience in grants and contract administration;
  • Proven experience in drafting and negotiating complex contracts/agreements;
  • Familiarity with USAID contracts and grants management policies and procedures is desirable, but experience with other donor-funded projects will be accepted;
  • Attention to detail and excellent organizational skills required;
  • Demonstrated proficiency with the MS 365 suite of applications, including Excel, a must;
  • Ability to work independently, multi-task, prioritize and cope with competing demands under tight deadlines;
  • Strong interpersonal skills and ability to establish and maintain effective working relations with colleagues, vendors and partners;
  • Ukrainian and English writing and spoken proficiency required.

Deadline for submitting the resumes and cover letter: September 21, 2020.

Send CV to  State job title in the subject line of the email. No phone inquiries, please. For more information about East Europe Foundation, please see

East Europe Foundation